How to Register a Company in Kolkata – Complete Step-by-Step Guide 2026

Types of Companies You Can Register

Under the Companies Act, 2013, you can register various types of companies: Private Limited Company (most common for startups and SMEs), One Person Company (OPC), Public Limited Company, Section 8 Company (non-profit), Limited Liability Partnership (LLP - under LLP Act, 2008), and Producer Company.

Each type has specific requirements regarding minimum members, capital, and regulatory compliance.

Choosing the Right Company Type

For most businesses in Kolkata, a Private Limited Company is the preferred choice as it offers limited liability, separate legal entity, ease of raising funds, and credibility. One Person Company is suitable for sole proprietors wanting corporate status. LLP combines partnership flexibility with limited liability.

Section 8 Company is ideal for NGOs, charities, and non-profit organizations promoting art, commerce, science, sports, education, research, social welfare, or environmental protection.

Documents Required for Company Registration

• PAN card of all proposed directors
• Aadhaar card of all directors
• Passport-size photographs
• Address proof (electricity bill/bank statement) of directors
• Proof of registered office address (rent agreement / ownership proof)
• No Objection Certificate from landlord (if rented)
• Utility bill of registered office (not older than 2 months)
• Memorandum of Association (MOA)
• Articles of Association (AOA)
• Consent of directors (DIR-2)
• Declaration of compliance (INC-8)

DIN and DSC - Prerequisites

Before incorporating a company, the proposed directors must obtain Director Identification Number (DIN) from MCA and Digital Signature Certificates (DSC) for online filing. DSC is obtained from government-approved certifying authorities like eMudhra, Sify, or Capricorn.

DIN is a unique identification number for directors that remains valid for life. It can be applied online through the SPICe+ form.

Name Reservation Process

The company name must be unique and not similar to existing registered companies or trademarks. Use the RUN (Reserve Unique Name) service on the MCA portal to check availability and reserve the name. The name must end with 'Private Limited' or 'Limited' depending on the company type.

MCA provides two attempts for name reservation with the SPICe+ application.

Incorporation Procedure

1. Obtain DSC for all proposed directors
2. Apply for DIN through SPICe+ form
3. Reserve company name through SPICe+
4. Draft MOA and AOA
5. File SPICe+ (INC-32) with all attachments and MOA (INC-33), AOA (INC-34)
6. Pay the prescribed registration fees and stamp duty
7. Pay professional fees for DSC, certification, and filing
8. Certify documents by a practicing professional (CA/CS/CMA)
9. ROC verifies documents and issues Certificate of Incorporation
10. Apply for PAN and TAN along with incorporation

Registrar of Companies, Kolkata

ROC Kolkata is located at Nizam Palace, 2nd MSO Building, 234/4, AJC Bose Road, Kolkata - 700020. It has jurisdiction over companies registered in West Bengal. The office processes incorporations, annual filings, and handles compliance matters.

All filings with ROC Kolkata are done online through the MCA portal. Physical visits are rarely required except for specific verification or inspection.

Timeline and Fees

Company registration in Kolkata typically takes 10-15 working days if all documents are in order. The government fees vary based on authorized capital: Rs. 0 (up to Rs. 15 lakhs capital), Rs. 35,000 (Rs. 15 lakhs to Rs. 5 crores), and so on. Professional fees for registration range from Rs. 5,000 to Rs. 25,000 depending on the service provider.

Frequently Asked Questions